We would all like to have more space in Gmail, because this mail service offers us multiple advantages. However, to enjoy it, we have to pay. Or so we thought, because it turns out there is a totally free way to enjoy more storage space.
Today we bring you a tutorial with which you will be able to better manage your email account and thus gain a space that you didn't even know you had. Take advantage of 15 GB of free storage!
The most popular email service worldwide
Gmail is Google's email service. It was launched in 2004 and, since then, it has not stopped evolving, until it became one of the most popular worldwide.
There are many reasons why we all have an account on this service, but these are some of the most notable ones:
- User friendly interface. Even someone who has never used email can send and receive communications with this system, because it has a simple and very intuitive interface. In which, in addition, the content is separated into sections such as “entry”, “notifications”, “spam”, etc.
- Integration with other Google services. From our email account we have direct access to other Google services such as Calendar or Drive. This way we can more easily manage attachments, communications and appointments.
- Powerful search. The search system within the email works very well. We can search by senders, by keyword, and even by attachments.
- Spam filtering. Gmail incorporates a robust spam filter that helps us keep our inbox free of spam. These go directly to a folder that we can review, and whose content we can delete in one go.
- Generous storage. Although it never hurts to have more space in Gmail, the truth is that it offers us 15 GB of free storage shared between its email services, Drive and Google Photos. If you fall short, you can upgrade to the Pro version and purchase more storage space.
What to do to increase space in your Gmail email?
Despite that Google offers us a lot of free space to store our emails and files, there may come a time when you realize that your account is full and there is barely any space left for anything.
That's when it's time to put these tricks into action to gain more space in Gmail.
Make backup copies
Many times we save emails in case we have to use that message in the future, or to preserve certain attachments. Although preserving some data and documents is useful, storing it in email is not.
Get in the habit of making a backup copy on your computer. important emails and attachments that you may need later. Since you already have this copy, you can delete the email from your inbox without any problem.
Delete old emails
How long have you been using Gmail? If your account has been active for several years, you surely have accumulated emails from day one. Information that, today, no longer has any importance, but it is taking up memory, when what you need is more space in Gmail.
Therefore, it is time to clean. The easiest way to do this is through the search function. Use the command “older:YYYY/MM/DD” to view emails older than a certain date. This way you can delete all those messages that have accumulated for years.
Spam folder
Google's filtering system works so well that we often forget that we have a spam folder in which all those emails classified as “junk” accumulate. Messages that, even if we ignore them, continue to occupy space in the system.
What we recommend in this case is that you periodically check your spam folder and delete unwanted content. If you do it once a month, You will avoid accumulating emails that take up space unnecessarily.
Remove large attachments
Emails that include large files consume even more space than an email with a normal file size. The ideal is to make a copy of these files, if they may be useful, and then delete the message.
To locate these large files we just have to use the search function and apply the command “has:attachment larger:10M”. This will show you messages that have arrived with an attachment that exceeds 10 MB. All you have to do is make a backup if necessary, and then delete the email.
Select carefully the email you receive
Determine what the priority use of the email account will be. If you use it for a more professional or study-related use, It is better that you do not receive commercial messages on it.
Surely every week you receive an average of two or three newsletters or promotions from websites to which you have subscribed at some point. Even notifications from your social networks. This, without you realizing it, is taking up important space in your Gmail account.
Start by clearing your inbox of all these unnecessary emails. Unsubscribe from communications that do not interest you, and manage notifications from your social media accounts.
If you wish to continue receiving notifications and commercial communications, it may be better create an email only for these types of messages.
Empty the sent and deleted items folder
This folder usually goes quite unnoticed, but it is there, and can accumulate a large amount of information that is not needed at all.
You can delete the contents of these folders periodically, or configure your Gmail account to do it automatically every so often.
With these little tricks, the use of your email account will be more efficient and, in addition, you will save more space in Gmail. Take some time to delete and organize information, and lack of space will never be a problem for you again.